Clinical Trial Administrator

  • Location: BEERSE
  • Type: Contracting
  • Job #16260

Will you be our new ambassador?

Jefferson Wells Life Sciences specializes in supporting pharma & biotech companies in their daily challenges. Hence our interest in experts like you to pass our team. 

Let's look together at your first challenge with us!


Clinical Trial Administrators monitor the administrative aspects of a number of clinical trials, which are designed to test new medications and medical devices for safety and efficacy.

Clinical Trial Administrators are employed in different environments such as hospitals, clinics or other health care facilities, pharmaceutical companies, biotechnology companies, medical equipment designers, other health-related manufacturers and research organizations. They often work full time.

Key Job Activities:

Clinical Administration Tasks – (includes (one)CTMS build and tracking, v-TMF build & upload)
• Under general supervision, accountable for the timely tracking of study essential documents and ensuring completeness of the Trial Master File for assigned clinical studies according to appropriate regulations, departmental guidelines, and work instructions.
• Creation/distribution of regulatory binders & the wet-ink signed documents binder
• Assist study staff and investigators to quickly and effectively resolve issues relating to Study Files (Trial Master File and Investigator Site File). Respond to problems and assists in implementing corrective and preventive actions.
• Assist in providing internal communication of important clinical data and events.
• Support ongoing use of (one)CTMS by maintaining and tracking relevant activities.
• Provide safety documentation to other functional groups in support of safety committee meetings as requested (supporting role).
• May be asked to provide support for study supplies creation, ordering and distribution to the sites e.g. print protocols, burn DVDs
• May be asked to assist with Device tracking and ordering if required and if applicable.
• Assistance with logistics for Investigator meetings/expert panel meetings
• Assistance with distribution of newsletter (create mailing list from (one)CTMS and routing for internal approval)
• Participates in process improvement activities related to (one)CTMS/v-TMF within the department.

Who are you?


  • College or Bachelor’s Degree or an equivalent combination of education, training and experience
  •  Administrative work experience, preferably in an international setting
  • Prior experience in Clinical Research is a plus
  • Advanced English, Dutch, French is a plus
  • organizational and planning skills
  • Detail-oriented, able to multi-task and work effectively in a fast-paced environment
  • Good problem solving abilities, flexibility
  • Team oriented with excellent customer service and interpersonal skills, including a positive attitude to tasks and projects
  • Proficient user of standard MS Office applications (Word, Excel and PowerPoint)
  • Previous clinical research experience is a plus.
  • previous administrative support experience or equivalent for at least 1 year.
  • Clinical/medical background is a plus.

What can Jefferson Wells do for you?

As an ambassador you have the opportunity to grow within international companies where you can build a strong network. Through a personal follow-up, you receive quality support in every step that you accommodate. Finally, you enjoy the opportunity to develop yourself personally and professionally through internal training and education. 

Are you interested? Apply now with your cv!



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